--- title: VelocitySign | All-In-One Document Management Solution for Home Care Professionals --- # All-In-One Document Management Solution for Your Home Instead Franchise ## **Create**, **Send**, **Sign**, **Track** & **Store Important Documents**. [Learn More ** ](https://iaohif.velocitysign.co#HowItWorks) [Download Flyer ** ](https://iaohif.velocitysign.co/hubfs/PDFs/Home%20Care/VelocitySign_IAOHIF_Overview.pdf?hsLang=en) ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/devices_HomeInsteadFranchise_660x503.png) #### Keep it Simple #### Stop Playing the Mix-And-Match Game #### All-in-One Solution #### Onboarding, Signature Collection & Document Storage ![](https://iaohif.velocitysign.co/hubfs/AllInOneSollution_1083x130-new%20logo.png) VelocitySign's document management platform allows you to truly go paperless by letting you quickly and easily move away from paper forms and metal filing cabinets. - **All-in-One Solution** - Create, send, track, and store all of your important documents from the convenience of your desktop or mobile device. - **Digital Forms without the Hassle** - You want forms that can be filled out digitally via a computer or mobile phone without all the hassle and complication. Just send us your forms and we'll take care of the rest. It's really that easy! - **Save Some Stamps (and trees)** - No more printing and sending piles of forms to clients and caregivers through the mail. Easily send batches of forms with the click of a button. - **All Forms Submitted. All Fields Completed. Check!** - Instead of spending your valuable time manually ensuring clients and caregivers have returned all the necessary forms and provided all the required information, let VelocitySign's electronic validation and form monitoring do that job for you. You've got better things to do with your time. - **Safe, Secure & Easily Accessible Documents** - Say goodbye to the piles of paper and searching through filing cabinets to find client and caregiver documents. Simply search for your docs just as you would search for something on Google. Those forms and docs are only a quick and simple search away. Best of all, they are in a secure and HIPAA-compliant database in the cloud accessible 24/7 365 days of the year from wherever you are (in office or out). #### Digitize & Archive Existing Paper Documents ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/ScanDocuments_557x376.png) #### Avoid Paper & Begin Using Fillable Digital Forms ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/FillableForms_eSignature_Animated_551x365.gif) #### Capture & Record Client & Caregiver Form Inputs Automatically ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/CapturerecordInputs_553x374.png) #### Organize & Find All Your Documents Without Hassle ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/CabinetsDrawersFoldersTabs_Animated_534x349.gif) #### Archive Your Documents in Secure & Compliant Database ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/Secure_Compliant_Animated_550x354.gif) #### Access Your Documents From Anywhere, Anytime ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/DesktopMobileTablet_Animated_555x309.gif) Schedule a quick meeting to learn how VelocitySign's home care document management platform can help your Home Instead franchise. We're eager to listen to your story and learn more about the challenges you're facing. ![](https://iaohif.velocitysign.co/hubfs/images/onlineDemo_571x588.png) ## Quite Simply...Because We Listen We didn't just start developing our home care document management platform based on what we thought home care professionals needed or wanted. We traveled across the United States and actually met face-to-face with folks like yourself. We wanted to observe how you actually work and where your pain points are. We listen carefully and allowed you to dictate our product roadmap. The features we add to our home care product are based on feedback from real home care professionals experiencing the same challenges you are up against every day. Many of those we received feedback from when building this product (and continue to guide our efforts) were Home Instead franchise owners/operators (including Bill Mishkin). If you're looking to go paperless, want a better/more efficient way to onboard new clients and caregivers, understand the importance of being compliant, and need to ensure your documents are both safe and secure, you'll want to learn more about VelocitySign's document management platform for home care. [Schedule A Meeting Today](https://iaohif.velocitysign.co#DemoRequest) ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/US_Map_Destinations_570x379.png) ![](https://iaohif.velocitysign.co/hubfs/images/homeCare/Laptop_RF_SS_Cabinets.png) ![](https://iaohif.velocitysign.co/hubfs/images/icons/electronicForms.png) #### Paperless, Fillable Forms with eSignature Delight both staff and clients by converting existing forms into easy-to-complete digital forms. We build them for you. You receive the benefits of automated and remote onboarding of office staff, caregivers, and new clients. ![](https://iaohif.velocitysign.co/hubfs/images/icons/compliant.png) #### Maintain Regulatory Compliance Effortlessly Rest assured your business is compliant with state and federal regulations by storing your vital records in a HIPAA-compliant, ransomware-proof, secure and easy-to-use solution. ![](https://iaohif.velocitysign.co/hubfs/images/icons/connectedFamily.png) #### Keep Families Connected Send forms and documents to remote parties allowing them to digitally sign and submit directly into your filing system in a truly paperless fashion. ![](https://iaohif.velocitysign.co/hubfs/images/icons/remoteAccess.png) #### Access Documents From Anywhere, Anytime Remotely access any of your documents on any device, whether in the office, at home, or on the road at any time - even on weekends and holidays. SPECIAL ### Paperless Pro $250 / mo $500 Setup Fee Over 25% Discount ![](https://iaohif.velocitysign.co/hubfs/images/logos/VelocitySign/products/PaperlessPro_196x246.png) An all-in-one solution for home care pros wanting to go paperless and securely create, send, track, and store documents in the cloud. - Unlimited users - $500 Setup fee waived for IAOHIF memebers - White-glove form creation/conversion service - Unlimited form sends - Mobile accessibility - Unlimited document storage - SOC2 & HIPAA Compliant - 60-day money-back satisfaction guarantee ********** All of our client data, logs, agreements, and HR documents go right into Scan123. Paper is shredded immediately and all the files are secure. Best of all is that I can find any document for all our caregivers and clients in seconds. ![](https://iaohif.velocitysign.co/hubfs/images/headshots/customers/AshleyMarshall_HomeInstead.jpg) ### Ashley Marshall #### Process & Technology Manager #### Home Instead Senior Care ********** We have no paper now. All the client data, logs, agreements, and HR documents go right into Scan123. Paper is shredded immediately and all the files are secure. Best of all is that I can find any document for all our active and deactivated caregivers and clients in seconds. ![](https://iaohif.velocitysign.co/hubfs/images/headshots/customers/TraceyGibson_HomeInstead.png) ### Tracey Gibson #### CEO #### Gibson Care Inc. | Home Instead Senior Care ********** We were inundated with paper in our office. Scan123 helped us clear out our file cabinets and now it’s so much easier to access everything online. ![](https://iaohif.velocitysign.co/hubfs/images/headshots/customers/BillMishkin_HomeInstead.png) ### Bill Mishkin #### Owner #### Home Instead Senior Care We're trusted by over 1,300 customers, 9 different home care franchises, and 10 Home Instead franchisees. ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/HomeInstead.png) ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/visitingAngels.png) ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/seniorHelpers.png) ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/ComForCare.png) ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/RightAtHome.png) ![](https://iaohif.velocitysign.co/hubfs/raw_assets/public/Custom/webPages/homeCare/assets/img/clients/GriswoldHomeCare_NoTagline.png) ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/homewatchCaregivers.png) ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/signatureHomeCare.png) ![](https://iaohif.velocitysign.co/hubfs/images/logos/customers/interimHealthcare.png) ** Active Customers ** Active Users ** Documents Processed (Last 12 Months) ## What can VelocitySign's document management software do for me? Quite simply, our software **can provide you a more efficient way to capture, digitize, organize, and secure your business documents**. It can also help you create and streamline workflow processes related to your forms and files. VelocitySign's platform lets you keep the same filing cabinet, drawers, files, and tab concepts you're already familier with but in a digital format where you gain security and save time. ## When is it time to move to document management software? Most VelocitySign customers **move to our platform when they recognize the true costs of dealing with paper forms and files**. Many fail to calculate the costs and negative impact correctly and delay until the problem is unbearable. The time to move is before your business is seriously impacted and when the associated costs of dealing with paper exceed the price of our software. For some the time is when they literally run out of physical space to store more files. For others, it is when they see the time, cost, and frustration related to printing, processing, and storing paper documents. VelocitySign offers **afforable solutions that can fit any home care professional's needs and are guaranteed to generate a positive return on investment**. Let's talk before you run out of space or the mounting cost and frustration of dealing with paper seriously impacts your business. ## Does VelocitySign replace my home care management, payroll, or hr software? **The VelocitySign platform was not designed to replace your care management, payroll, or hr systems, but rather add functionality not present in those systems.** VelocitySign allows you to store all of your sensitive documents securely in the cloud. It also allows to move to a truely paperless workflow where forms start and end in a digital and easy-to-use and retreive format. ## How does going paperless save me money if I have to pay for this? **The true cost of paper isn't the cost of the paper itself, but the cost associated with handling the paper, including printing, capturing, distribution, storage and retrieval.** Also, if you are in a regulated industry, there are also serious costs associated with being out of compliance or failing to produce required documentation. Digital document management can help ensure you are secure, compliant, and can produce the proper documents when requested. According to the Association for Intelligent Information Management (AIIM), the **average cost to process a simple paper form is $4.56**. Let’s do some simple math. If you have 5 people who handle 5 forms each day during a 5 day week, that’s 125 forms at a cost of $570 per week or $29,640 per year. Complex forms cost even more. According to a recent study, companies in the U.S spend annually more than $120 billion on paper forms, and most forms are outdated within 3 months. Moving to electronic forms dramatically reduces these costs. ## How safe and secure will my files be with VelocitySign? VelocitySign guarantees your files will be safe and secure by providing bank-grade security. We store documents in an ultra-secure, digital database that is SOC 2 compliant and HIPAA certified protecting your files from fire, flood, theft, and ransomware. ## What happens to all of our files if we decide to leave your service? Unlike some of our competitors, we understand that while they may reside on our system, these are still "your" files and we have only been entrusted with protecting and helping you manage them more efficiently. Should you decide to stop using our services, **VelocitySign will provide you with a full backup of all your files at no additional cost. We refer to this as our "No Data Hostage Guarantee".** ** ### Address 10610 SE Washington St. Portland, OR 97216 ** ### Call Us [+1 503 874 1000](tel:503-874-1000)   ** ### Email Us [info@velocitysign.com](mailto:%20info@scan123.com)   ** ### Hours Monday - Friday 7:30AM - 4:30PM PST [**](https://iaohif.velocitysign.co#)